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Here's an example of an announcement (or notification) email you might send to many people: This approach, while simple, does reveal everyone's email address to every other recipient on the "To" list, so you should only use it as appropriate.Įxample 3: Large-scale announcement using "BCC" Subject: Ice cream testers needed in our Boston lab! Here's an example of an email you might send to announce something to a handful of people: However, when your message arrives, neither Joe nor Frank nor Mary will know that you've also included Tom.Įxample 2: Small-scale announcement using "To" Everyone will see that it's directed at Joe and Frank, with a copy to Mary. This message will be sent to all 4 people. To: Thanks for your help creating the new ice cream flavor! Here's a small example of an email you might send to 4 people in a company that you're working with: In other words, everyone you put in the BCC field will also receive the message but they won't be listed, so only they (and you) will know they received it. Only the recipients in the To and CC fields will be listed in the email when it arrives. (If you don't see a BCC field when you're composing an email, there is probably an option to reveal it somewhere in your email program, enabling you to use it.)Įvery recipient will receive the same message. Their addresses are hidden from the other recipients. BCC (blind carbon copy): Additional people to whom you want the message invisibly delivered.CC (carbon copy): Additional people to whom you want the message visibly delivered, but you probably don't expect anything back from these "secondary" recipients.To: The people to whom you're "directly speaking." For example, if you're asking a question, you should reasonably expect these "primary" recipients to reply.No matter which field you use, every recipient will get your message. Each field has a different meaning and function.
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With most email programs, when you compose an email message to more than one person you can choose to put any email recipient's address into any of 3 fields. And, in certain instances it may actually get you into trouble. While this is the simplest approach, it may not be your best choice. When you've finished writing it, you just hit Send as usual. If you want to send the same email message to more than one person, most email programs let you put each person's email address in the "To:" field of your message, usually separated by commas or semicolons.